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Technical Writing: What is it?
(technical writing)
Technical writing is one of the most difficult forms of writing. To be a technical writer you need to be able to convey a technical message in a concise and effective manner. Technical documents must be created using comprehensive and precise information in a brief and understandable style. You will need the ability to be able to correspond with technical experts and have the understanding of all technical terminology. You are the middleman between the designers, engineers, or scientists and the audience of the technical writings. You have to have the ability to under stand what they are saying and the turn it into something that can be understood by someone else.
Simply put it is writing that designs, creates, and upkeeps any kind of technical data such as user manuals, how to guides, and online help just to name a few. To be able to achieve a career in technical writing you must be able to write complex data in a straightforward, easy to understand and articulate fashion. You must be able to word step by step instructions in a way that seems effortless to a consumer.
While doing technical writing one of the most important aspects of your job will be creating for an intended audience. So not only must you understand and convey what you are writing, you must understand whom you are writing it for. In most cases, you are generally trying to explain complex technical information to the average person. But with the diversity in the world today and having such a vast potential audience you must understand the meaning of the words you use and what they could mean to someone else.
Some technical writing projects may also include magazine and newspaper articles. These articles will probably be focused on new technologies and products. In some cases this may be in the form of an advertisement. Or it could just be an introduction to a new product saying hey this is what we have and this is what it a can do.
Although a formal education is always a plus, if you have experience and successful past ventures in technical writing it isn’t always necessary. Knowledge into the multiple components needed for technical writing is required. They key components to what you must know is an in depth knowledge many software programs. These applications can include Visio, Quadralay Web Works Publisher, Microsoft Word, and HTML script writing. Proper formatting, style, and organization of writings are what make them easy to follow. Correct wording, clear sentences, and easy terminology make your technical writings easy the read and comprehend.
If you are employed as a technical writer with a company, you will most likely be working with a team of other writers. You writings will be reviewed for content efficiency as well as any grammar and spelling errors. Depending on the structure of the team they may be working on the same project as you or they may be working on separate projects. Either way the team is assembled as a support group to help make your technical writing be as accurate, effective, and as simple as it can be.
To succeed in technical writing these are the simple rules to follow. Keep it as simple as possible; no one wants to read four pages to find a simple one word answer. Understand the people you are talking to and what you are telling them. If you don’t understand, neither will they. Make sure you get your work proofread or read it aloud to make sure it makes sense. You know what you are trying to say, but your reader does not. You are the carrier for getting information from point A to Point B.
To-Do Lists an Important Part of Being a Better Employee What makes a good employee? Take a look at how the star employee in your office operates. Chances are that they don’t run around in a constant fog of stress and pressure. Good employees are usually calm and conscientious; they seem to always get the job done with a minimum of hair pulling and frantic rushing around. Is it just genes that these people have that allow them to work like this, or are some people just better at managing stress than others? The answer is probably not. If you take a closer look at the star employee in your office, you will are likely to see that they are so stress free and productive because they are good at managing their time. And chances are they manage that time with the help of a to-do list. The to-do list is an often-overlooked part of working life. While they are the kind of thing people expect housewives to carry around with them in their purse while they run errands, many people think they can do without them in the work place. This is a big mistake. Being productive at work is all about being able to carry out your tasks in a timely manner, and being productive at work is also about managing your stress. If you are too stressed out, your work will suffer for it. You will fall behind because you won’t be able to concentrate, and you will make mistakes you might not have made if you were able to take your time with your work. So, how can a to-do list help? To-do lists can do many things for you in your busy working life. For starters, to-do lists remove the problem of having that all important phone call or meetings slip your mind. When you have a to-do list, everything that needs to be accomplished is set out there for you, so there is no more explaining to your boss why you stood up your company’s most important client. With a to-do list, you can also see the bigger picture of everything that needs to be done, so you can plan your time wisely. Working on tasks one after another as they come up is not a smart way to accomplish things at the office. Some jobs are on a tight deadline, while other jobs can stand to wait a little while. When you set everything out for yourself in a to-do list, you will be able to prioritize your tasks in order of importance, so you get the crucial work out of the way first thing, and only move on to less important jobs when you have the time to devote to them. All of this organization will make your working life less stressful. Imagine a typical day without a to-do list. You come in to the office in the morning, you work through all of the email sitting in your inbox, you make a few phone calls, chat with some co-workers in the break room, answer a few more emails, and then bam! All of the sudden, you remember that the presentation your boss needs for the big meeting is due at 2 p.m., and you haven’t even started it. Now you resort to hair pulling and frantic working. Then, you give your boss the presentation over an hour late, and it is filled with mistakes and sloppy work. Now imagine the same day with a to-do list. You get the presentation out of the way first thing, and you have time to check it. Then you can move on to less important tasks without the dark cloud of stress hanging over you. To-do list writing is time well spent if you want to succeed at work. Tackling those Second and Third Interviews to Land that Job If you make it to a second or third interview, you are a serious candidate for the job. The key now is to narrow down the candidates. This moment is when you will determine if you get called with a job offer or receive a notice of rejection in the mail. Arm yourself with the proper tools and make an even bigger splash on the second and third interviews than you did at the first one. The first thing to remember when you are going into a second or third interview is what you said in the first interview. The interviewer will have notes from the first interview so you need to be ready to follow up on things you said initially. This is why it is important to be honest and realistic in the first interview. If you work hard to impress the interviewer and end up lying, you may not be able to recall they lies you told in the first interview. Eliminate this from being the case by telling the truth the first time around. Be armed with questions about the position and the company in generally. Search through information online about the company and get a feel for day-to-day operations. Type in the name of the company in Wikipedia and see what comes up. Many corporations are listed in this massive Internet encyclopedia and information about the company can be found there. Find out as much as you can about the company you are interviewing with. If you are interviewing with the same person the second or third time around, ask about their experience with the company. Questions like, “What is a typical day for you on the job?” or “How long have you been employed with the company?” can help to build a relationship with the interviewer. It also signals that you are comfortable with the interviewer. Not to mention, who does not like to talk about themselves? This is a great way to keep the interview moving on a positive note. Have plenty of questions about the position. Show that you have researched the job and are very confident that you are going to get it. The more inquiries you have about the position the more serious and interested you will seem. By the second or third interview, you will probably meet a number of different people. Shake hands firmly and look them in the eye when talking to them. If you are given a tour of the facilities, ask questions. Do not just let your tour guide point out areas without you taking an interest in them. Although it may seem like second and third interviews should be easier, do not let your guard down. Stay on your toes and be even more prepared than you were for the first interview. As the interview process moves on you will probably be meeting with the person that will be your direct boss or the director. Interviews with these figures may be much more difficult than the first interview which was probably with a human resource person. Be aware of this fact and have answers for those tough questions like, “What makes you the right candidate for this job?” Also be prepared for hypothetic situations that may take some spur of the moment problem solving. No matter what number interview you are on, there are some standard rules to follow. Take copies of your resume to your second and third interviews. Even though the interviewer may have a copy of your resume, you want to be armed with extras just in case there are other people in the department that would like copies. If you meet with different managers they may all ask for copies of your resume. Yes, they have copies, but they want to see if you are prepared. |